Background clearances

To stay compliant with state laws regarding background checks UDJAA uses to manage the background clearance process.  In order to coach or volunteer for UDJAA you must create an account with  This is a free service, please click the link below to begin your clearance

September 17, 2019


Thank you for volunteering to coach in the coming months.  The UDJAA is a volunteer organization and we could not run all of the various programs without your support.  We are aware of the countless hours which are spent working with the kids and it is greatly appreciated by the community.


This is to layout all of the requirements to be a coach for the UDJAA.  If you have any questions about the clearance process, please e-mail me at  Unfortunately without all of the clearances we are not able to allow you to coach.


State Required Clearances

PA recently enacted legislation requiring all coaches are background cleared prior to coaching.  We are utilizing an outside company  to manage this process.  Clearances are valid for 60 months, the backgroundmanager site, will give you advance warning about clearances about to expire.  SO please log on to the site and you can confirm if all of your state mandated clearances are up to date. 


If you have not coached with UDJAA in previous seasons, but have volunteered for another organization or the school, you will need to setup a profile and upload clearances. 

 Clearance Process

All coaches’ need two state clearances - one for criminal and one for child abuse clearance.  If you have not been a resident of PA for the past 10 years you are required to have an FBI clearance (which checks other states for criminal acts).  I have attached instructions for the child abuse clearance - if you follow the instructions you will not have any problems.   The FBI clearance has a cost of around $25 and is the responsibility of the coach (consistent with virtually every other organization.)

 To begin the clearance process at click
"start background check". Use organization code udjaa15.  Enter information
as prompted. If a volunteer already has a clearance certificate they can
upload it after they establish an account.  If you do not upload an existing
child welfare clearance you will be prompted to click a link to obtain your
child welfare clearance.  Please use the link and the code that you will be
provided when you obtain your clearance.  

 If you have any questions regarding the website, please email
Coaches, who are not cleared, will not be allowed to coach a single game.  If you need FBI clearance, please start it immediately as it takes a couple of weeks.  The other clearances are very quick.  

 Use the site below to register for FBI clearance

 Choose PA Department of Human Services

 Click Register Online and continue

 Concussion Clearance

 Per our insurance carrier  - ALL COACHES MUST NOW BE TRAINED IN CONCUSSIONS.   Please go to the following website.

 On the right side of the screen click launch the course.  It will not take very long.

 Please send us a screenshot or PDF of the certificate via email is fine to  If you have the certificate from another organization, it will be sufficient if from this year 2019.

 You will be required to obtain a certificate once per academic year.  This is a requirement of our insurance policy for coaches to be trained in recognizing a concussion and the proper steps to take.

 Thank you


Janet Lynn admin for UDJAA –


Sport administrator or commissioner may also want to sign and get the results of concussion clearances.